Project Quality Plan, ITP & Checklist Documents Construction – Step By Step Guide

I would like to make a post about the questions that I received from the email of a friend. I will not write in here the questions he’d asked about but rather reply on that by making a post and write in an orderly manner as a step-by-step guide.

Every Engineer must understand how the related documents have to be made, when it is needed to be done, and the comparison.

After the project is awarded to a contractor, the fabrication of documents can then be started. Here is a guide about the project documents that will be prepared prior to the commencement of activities on the site.

1. Project Quality Plan or PQP

A project quality plan is to be considered as a book of the project which I already written in this article Project Documents That A Quality Engineer Must Read Before Start Work.

The quality plan shall be the first to be constructed and submitted to the Engineer for approval prior to the commencement of the work on the site.

I remember when I was in the previous company, I just want to keep the name. When the project was awarded to us the Project Manager advised me to prepare a Quality Plan. So, I then started to prepare, after how many days I was able to submit the said project document.

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By the way, you can proceed anyway the construction like preliminaries, clearing and grubbing and excavation etc. while the PQP is being constructed.

projectqualityplan2. Inspection and Test Plan with Checklist need to submit.

The inspection and test plan shall be made next to the PQP and it will be submitted separately. The ITP is our book of inspection as I also wrote in one of the articles here, where in the stages of the inspection are indicated from start up of an activity to the completion.

Let us give an example of an activity that needs to be written in the ITP, like Blinding Works. In the blinding works, there are parts of work to be inspected such as 1. Compaction test, 2. Setting Out of formation level, 3. Pouring blinding concrete.

By the way, if the Anti-termite is mentioned in the project specification, it will then be included in the ITP inspection stage before pouring blinding.

The checklist shall then be made parallel to the ITP because the ITP shall be submitted to the Engineer together with the checklist.

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These will serve as project documents.

3.  Inspection Request 

There are multiple stages of a work that needs to be checked, so the first up to the last stage shall be raised via “Inspection Request” which I also wrote in this article “10 Project Forms That Quality Engineer Must Have.” Everybody can find it there the meaning of Inspection Request.

You might be asking now “when and Inspection Request shall be raised?”

In our example of ITP for Blinding Works above. When the formation level is compacted, you can then raise an Inspection Request” for compaction test as your first stage in your ITP. So, the title description in the IR would be “Inspection for compaction test.” Just simple as that and then once the IR is approved the succeeding works can then proceed and eventually you can raise an inspection request for setting out and pouring blinding concrete, you can raise the two IR together because setting out is just getting survey report from surveyor, but it need to be checked by the consultant.

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4. Checklist

The checklist shall be signed off by a QC Engineer and attached to the inspection request before it will be submitted to the consultant. Please remember that the consultant might not accept the inspection request without checklist attached.

Here is a sample of Checklist for Blinding Works.

In Progress Inspection:

1. Is the soil compacted?

2. Is the area clean?

3. Are compaction tests done?

4. Form work completed?

5. The level of formation is correct?

So, work on the project site should have ITP and Checklist approved by consultant. By the way the forms of ITP, Checklist and Inspection Request shall be approved also by consultant.

Hope everyone have read this post learned about how the workflow is done.

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Thanks!

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